The rapid digitization of our world has lead to an exponential growth in business data and content. Every day your company is creating and managing massive amounts of business documents, contracts, proposals, sales decks, marketing material, blog posts, HR guidelines, training manuals, on boarding material, etc.
Paper documents are doubly problematic. No wonder then that the world is moving towards a paperless society and although there is a lot still to be done in this regard, corporate organizations have already traveled a lot on this road. However, as there has been an increase in the amount of data that is handled, there has also been a huge betterment in available technology. This has resulted in more secure and better efficient systems to store and retrieve documents.
The following are next-generation top trends defining document management:
1.Document Management through a Cloud
When cloud computing started to gain popularity, many people were hesitant to get on board. The technology seemed promising, but how did it work? Years later, it’s clear that the cloud is here to stay.
It provides an easily accessible resource and repository for both documents and related software and it also is helpful in being cost-effective. Having said that, cloud security is among the most researched areas in the current days and we can definitely expect to see huge improvements in this area. That would mean DMS through the cloud would only be more and more visible.
2. Social Integration
Social media networks now rule the Internet. While the term “social” was once delegated to catching up with friends and family, it has completely infused the business world. Today, social technology is as much a professional tool as it is a personal one.
Social technology has been successfully integrated into document management and intranet file sharing systems, providing a seamless process for organizing, storing, and revising files.
3. Mobile device integration
Everything is going mobile these days. The world of DMS is no different. With mobile devices being used more and more for business communication, there has been a huge surge in the number of documents stored, transferred and even edited through them. As such, we definitely envisage a near future where DMS for mobile devices are the things to talk about.
4. Client portals are being requested.
Like your employees, your clients are the lifeblood of your organization. Customer satisfaction determines your bottom line. Modern clients tend to be tech-savvy, and you can engage them more deeply through your business technology.
Document management software can do just that, particularly in regard to project management. Documentation can be shared between project managers and customers through client portals.
Although email has long been used for this purpose, social intranet software allows your customers to log in, access documents, and become part of the conversation.
5. Publication and DMS:
Document Management Systems share a deep connection with the existing publishing standards and regulations and therefore, application developers need to take that into account once things start to diversify at a rate greater than what is seen presently. DMS systems are definitely going to be more and more customized not just according to the needs of the organizations using them but also according to the dominions in which they are being used.
These and other trends are behind the accelerated adoption of paperless environments. Inevitably, with a lot of digital documents coming in, there is a continually increasing need for better Document Management Systems (DMS). With the amount of data being handled by organizations only set to increase, document management systems are going to be among the most valuable assets a firm can possess.